Outlook application in your Windows pc. The whole idea of adding an outlook signature to your emails is mostly for branding,
Promotions etc. This DIY post applies to Outlook 2019, 2016, 2013, 2010; and Outlook for Office 365.
Note: If Outlook formatting tools aren’t okay for you, search online for a signature generator or ready-made template to create, copy and paste into the “Edit Signature” section.
How To Add Signature In Outlook Email With The Website
If you don’t have the Outlook application or program on your PC, this section will show you how to add signature In Outlook.
Step 1: In your device browser(Pc to be specific: This instruction was done with a PC) go to the Outlook official site here.
If you have previously signed in to your Outlook account with your browser, it will auto sign in.
To create an email signature in outlook, you need to be logged in first.
Step 2: Towards the upper-right side of your inbox is a gear ⚙️ sign, this is your “Settings” option.
Click on this, a drop-down menu pops open.
Step 3: At the bottom of the drop-down menu, you’ll find the “Option” option, select this.
Step 4: In the “Options” menu, locate and select the “Email Signature” option.
If you can’t find it, Expand the “Layout” drop-down menu.
It is often there.
Step 5: A text box appears, here you are too fill in your customized signature.
You can add links here also, use any of the editing formats given there.
Step 6: Confirm your signature is active by checking the “Automatically include my signature on new messages I compose” box.
This option makes sure, your signature is added to the bottom of every message you send.
If you wish, you can check the “Automatically include my signature on messages I forward or reply to” box.
This option ensures that every mail you forward will have your signature at its bottom.
Step 7: At the top-left section of the “Email Signature” area, click on the “Save” button, this saves your settings.
How To Add Outlook Signature Using Outlook PC Program
This setting will for Outlook 2013, 2016 and 2019
Step 1: Open your Outlook 2013 or 2016 program. If you can’t find it, use your PC search bar to find the program or download if need be.
Step 2: At the top-left side of your screen is a “New Email” button, click this.
Step 3: At the top of your screen, click on the “Include” option, similar options are arranged horizontally.
Step 4: In the “Include” toolbar, click the “Signature” drop-down options, then click on “Signature“.
Step 5: A new window opens, click on “New“. This button can be found under the “Select Signature To Edit” text box.
Step 6: Type in a preferred name to give this signature. This is required should in case you
wish to have many Outlook Signatures, editing any wouldn’t be a stress. After giving it a name, click on “Ok“.
Step 7: At the bottom of the page is the “Edit Signature” text box. Create your customized Outlook Signature.
Step 8: At the top-right part of the Signature windows, check the “New Messages” box.
Then, choose the preferred email you want to use(The signature name in step 6)
Check other options boxes like “Replies/Forwards“. This option ensures that your signature is added to mails you Forward and your replies.
Step 9: Save your settings by clicking “Ok” at the bottom of your screen.
Adding Outlook Signature With Outlook 2019
The above method will work in your Outlook 2019, what this method here does is, you will be able to create Outlook Email without using the “Create Email” option
Step 1: Open your Microsoft Outlook 2019 program. Access it from your Start Menu or search for it.
Step 2: At the top-left side, click on the “File” menu, followed by the “Options” drop-down menu, then the “Mail” option.
Step 3: In the ‘Compose Message‘ section, locate and click on the “Signatures…” box.
Step 4: A window called “Signatures and Stationery” pops open. Click on “New” to create your personal signature.
Give your signature a name then click “Ok“.
Step 5: Below the S and S window you’ll see a text block titled “Edit Signature“, create or add your customized signature.
Use Outlooks formatting tools.
Step 6: From the “Choose Default Signature” section, select the particular email to apply this signature. (This is recommended if you use more than one email account on your Outlook PC)
Step 7: Click “Ok” to save your settings.
How To Add Signature In Outlook With The Mobile App
Yeah! Outlook has a mobile app for both iOS and Android users, the settings here apply to both devices.
Step 1: From your app tray(iOS) or App Menu(Android) locate and open your Outlook application.
If it isn’t in your device, go to your app store to download it.
Step 2: Login if you aren’t already.
Step 3: At the top-left part of your device screen, click on the menu button.
A three horizontal line ☰, then click on “Settings“.
In most cases, you might be able to access your settings menu directly from your screen, click the “Gear” ⚙️ icon at the top right-hand part.
Step 4: Towards the end of the Settings menu, select the “Signature” option.
Step 5: A text box is shown, fill your customized signature there. Click “Ok“.
Step 6: Click on the back arrow for iPhone it looks like < and Android like ⇦ .
This will save your settings.
You can Add Signature In Outlook with your mobile device Outlook app, Windows Program and from Outlook’s site.
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I sourced ideas and images from this sites.